Development of Automated Purchase System for NIT Rourkela

Abstract

Procurement of Goods and services at NIT Rourkela is a thorough and long process and is currently done manually. It involves a large number of activities including fund allocation to sub-heads, enlistment of Goods and Services, registration of Suppliers etc. The purchase process itself can be done in four different ways - Direct Purchase, Advertised Tender Enquiry, Limited Tender Enquiry and Single Tender Enquiry. Also, the entire process requires the approval of a number of staffs at various stages. For this project, this entire process needs to be automated in the form of a web-based application. The application would not only make it easy for the staffs and faculties to carry out the purchase process by reducing their workload and lessening the time delays in the process, but also ensure complete transparency. The application would consist of seven different modules for Managing login, Managing Chart of Accounts (Account Categories, Heads, Sub-Heads, Funds, Goods/Services and Suppliers), Managing Direct Purchase, Managing Advertised Tender Enquiries, Managing Limited Tender Enquiries, Managing Single Tender Enquiries and Managing Purchase Requisitions.